Organizational memory
One shared memory for your people and your AI agents.
Skientia brings meetings, mail, documents and outside sources together in one place, and every answer comes with the exact sentence it came from.
What did management promise us, and how's the mood?
Management promised an updated order book before the next meeting. The CFO sees lead times as the biggest risk, and an email from purchasing confirms a further delay.
Mood per meeting · last 3 leadership meetings
Footnotes · speakers recognized by voiceprint
- 1
Mette · CEOBoard · 12 Sep · 14:02“The updated order book comes before the next meeting.”
- 2
Jonas · CFOLeadership · 3 Sep · 08:15“Lead time is our biggest risk.”
- 3
Anna · Head of purchasingMail · 18 Sep“Two more weeks of delay from the supplier.”
Illustrative example with fictional data and people.
Get to know Skientia
Everything it does, one card at a time.
Open any card for the details.
What it is
Skientia isn't transcription software. It's your knowledge bank, and it keeps itself up to date.
- A tool that writes meetings downA knowledge bank that remembers what the meetings meant
- An archive you have to remember to searchA running log that tells you when something changes
- A chat that forgets everything when you open a new oneOne memory that every chat and agent shares
- A tool for one departmentShared knowledge across the organization, under your permissions
Today, you lose the context every time you open a new chat.
With Skientia, every chat and every agent starts with everything you already know, and what they learn gets logged back.
The problem
The most important things get said, not written, and they're gone after the meeting.
The board meeting
Management commits to a date, and someone flags a risk.
Ends up as minutes without the reasoning.
The management check-in
The CFO mentions a problem before it shows up in the numbers.
Ends up in one person's head.
The deep dive
Hundreds of conversations and documents about one customer or one deal.
Ends up in folders nobody opens again.
So every time someone asks “what did we actually agree?”, the answer depends on who was in the room and what they remember.
Why now
AI agents can soon take on the day-to-day work, but only if they know what you decided.
Agents take
Drafts, follow-ups, reconciliation and analysis of large amounts of data. The repetitive middle of most jobs.
People keep
The direction, the judgment and the decisions. That becomes a bigger part of the job, not a smaller one.
The bottleneck isn't what agents can do. It's what they know.
Skientia is what your agents read from.
How it works
Everything flows into one place, gets structured, and is shared in real time.
Sources
- Meetings and recordings
- Calls, interviews and voice notes
- Mail and calendar
- Google Drive and Docs
- SharePoint and OneDrive
- News, market data and your own systems via API
Skientia
- 1Ingestion: internal and external sources
- 2Transcription of meetings and calls
- 3Voiceprint: who said what
- 4Sorted by topic, team and customer
- 5Sentiment analysis of meetings and sources
- 6Knowledge graph with decisions and tasks
Access control: source, role, team
What comes out
- Decisions
- Tasks
- Topics
- Sentiment
- People
- Companies
- People and teams
- Leadership
- AI assistants and agents
- Slack, Jira and notifications
Real time, both ways
Agents read and write to the same memory, under the same permissions.
More than transcription
Not a note taker. An organizational system.
Every meeting, mail and document is chunked, tagged, scored and linked into one knowledge graph that your whole organization, and every agent, works from.
One knowledge graph
People, companies, topics, decisions and tasks are linked across every source, so you can follow a thread from a board meeting to the email that changed it.
Voiceprints, even on one microphone
Three people around one laptop in a Teams call? Skientia separates each voice, suggests who's speaking from their voiceprint, and you confirm with one click.
One laptop · three voices
- SuggestedMette96% matchConfirm
- SuggestedJonas91% matchConfirm
- SuggestedAnna88% matchConfirm
Sentiment and insights you can see
See how every meeting and source feels, who did the talking, and how decisions pile up month by month.
Talk time
42%31%18%9%Mood per meeting
Board · 12 Sep
Leadership · 3 Sep
Leadership · 20 Aug
Decisions per month
Everything chunked and tagged
Each passage is split into stable chunks and tagged by topic, team and customer. The AI suggests, people confirm.
Chunk 14 · Board · 12 Sep
“We can hold the price until Q1 if the supplier delivers on time.”
- Pricing
- Supplier
- Q1 plan
How it compares
Stack-agnostic. Not another note taker.
Note takers and suite assistants each see one slice: one platform, one device or one vendor's apps. Skientia sits across all of them, for your people and your agents.
| Capability | Skientia | Jamie | Microsoft Teams + Copilot | Google Workspace + Gemini | |
|---|---|---|---|---|---|
| One memory across Microsoft 365, Google Workspace and any meeting platform | Yes | ||||
| Meetings, mail and documents in one searchable base | Yes | Yes | |||
| Recognizes several speakers on one microphone by voice | |||||
| Answers point to the exact moment and sentence | Yes | ||||
| Decision log across meetings, with replaced decisions marked | Yes | No | No | No | |
| Sentiment across meetings and sources | No | No | No | No | |
| Access follows the permissions of each source | Yes | Yes | Yes | ||
| Use it from your own AI assistant over MCP | Yes | Yes | Yes | ||
| EU hosting for the Cloud package | Yes | Yes |
Integrations
Connected to what you already use.
Read-only, and only what you connect. Open a card to see exactly what it reads.
Meetings
Workspace
Your own systems
Where it lands
One memory
Knowledge flows across teams instead of getting stuck in silos.
Today: everyone has their piece
Nobody sees the whole picture. The same questions get asked again and again.
With Skientia: in sync
Everyone works from the same memory, within their own permissions.
Decision log
Every decision gets logged: what, who, when and why.
| Date | Decision | Made by | Source | Status |
|---|---|---|---|---|
| 12 Sep | Price increase pushed to Q1 | The board | Board meeting · 14:02 | Current |
| 3 Sep | New supplier reviewed in October | Management | Management check-in · 08:15 | Open |
| 4 Jun | Price increase goes ahead in Q4 | The board | Board meeting · 31:47 | Superseded |
- Price increase pushed to Q1Current
12 Sep · The board · Board meeting · 14:02
- New supplier reviewed in OctoberOpen
3 Sep · Management · Management check-in · 08:15
- Price increase goes ahead in Q4Superseded
4 Jun · The board · Board meeting · 31:47
Replaced decisions stay visible.
When a decision changes, the old one is marked as replaced, with the meeting that replaced it, so nobody acts on what no longer applies.
Access and security
Every team can get its own locked room with role-based access.
Finance lead
3 sourcesThe bank has committed to an extension. The margin came up in the internal pre-meeting, and the CFO sees the covenants as the biggest risk.
Support agent
1 source · 2 hiddenThe bank has committed to an extension.
What's hidden never enters the search. An agent never sees more than the person it works for.
Already built: ISAE 3000 GDPR assurance · SSO and SCIM · access follows the source · revoked access takes effect immediately · signed audit log · EU Cloud hosting
Security overviewAny assistant
Talk to it from anywhere, with your own agent.
Connect Claude, ChatGPT, Gemini, Grok or your own agent over MCP. They all read from the same memory, and never see more than the person they work for.
- Claude
- ChatGPT
- Gemini
- Grok
- Cursor
- Your own agent
- Sign in with OAuth. No keys to copy around.
- Read and write access are scoped separately.
- Every call is audited.
Asked from your assistant
What did we decide on pricing, and why?
Answered from Skientia
The price increase was moved to Q1. The CFO flagged lead times as the biggest risk.
Skientia · MCP
Everywhere you work
Your people and your agents, each in the tool that suits them.
One memory, five ways to reach it, all under the same permissions.
Build or deploy
Start with a scoped deployment and build on a maintained product.
- Time to first answer
- Months, probably the rest of the year
- Agreed during pilot scoping
- From day one
- Transcription and search, the rest over time
- Voiceprint, sentiment, decision log and more
- Security
- Has to be designed, built and approved
- SSO, SCIM and audit; hosting boundaries depend on your package
- Maintenance
- Your job, including when the models change
- Cloud: managed by us. Private: your team installs eligible updates.
Your AI team spends its time finding the value, not building the foundation.
Packages
We run it for you. Or build it with you.
Choose managed hosting with Skientia Cloud, or a licensed deployment on your own infrastructure with Skientia Private. We help turn your organization's knowledge into a working system.
Done for you
Skientia Cloud
Subscription · custom quote
One-time onboarding. Usage allowances and support are agreed in your proposal.
- We help configure your agreed sources, access rules and first useful workflow.
- We operate the hosted service, including monitoring and backups.
Done with you
Skientia Private
Annual software license · custom quote
Separate implementation fee. You pay your infrastructure and model-provider costs.
- We scope deployment, source configuration and training with your IT team.
- Your team operates the agreed servers, storage, network and backups.
Both packages start with a scoped proposal. Private begins with a technical assessment; infrastructure, model providers, licensing and rollout are agreed before installation.
Who we are
Built by a team that already runs software for ~70,000 users.
Skientia comes from Happenings Group, which builds software for students and associations in Denmark, the Netherlands and Spain. We built it for ourselves first, after recording hundreds of interviews and realizing the most important things never got written down.
Connects to what you already use
- Google Workspace
- Microsoft 365
- Slack
- Jira
- Anything else via API
Stack-agnostic. You don't have to move anything or switch tools.
See all integrationsGetting started
A pilot in three steps, led by your own team.
- 1
Your leadership's meetings
Board, leadership and team meetings in one knowledge bank.
- 2
One team
Their meetings in a locked room, with the mood tracked over time.
- 3
The whole organization and your agents
Shared knowledge across teams, with your agents plugged in.
What we figure out together
- Does the business case hold?
- How do you onboard an organization well?
- Where are the pitfalls before it rolls out everywhere?
Questions